Find the money sitting on your shelves
Your stock, orders and sales in one place. It opens on what isn’t selling, what’s about to run out, and who still owes you.
No card needed · One location free, forever
Welcome back, Kelechi
Here's what's happening at Harbor & Vine today.
₦13,635,000
298
₦9,900,000
7
Revenue vs. cost
Last 30 days
Gross margin
82.1%
Orders by channel
Hover a slice for its sales
Reorder now
Needs attention
where it hides
Three places the money hides.
The dashboard opens on all three, with what each one is costing you right now.
01
Reposado Tequila
₦184,000
No sale in 63 days
Aged Rum 8yr
₦142,500
No sale in 91 days
Craft Cider, case
₦96,000
No sale in 48 days
Stock that hasn't sold
What has sat on the shelf for months, and the cash it is holding.
See reporting
02
Botanical Dry Gin
3 days left
Lime cordial
2 days left
Tonic water
5 days left
Shelves about to run empty
A warning days before the gap, with the order that fills it.
See inventory
03
INV-1042
₦380,000
14 days over terms
INV-1057
₦265,000
9 days over terms
INV-1063
₦167,000
3 days over terms
Invoices nobody has paid
What is past its terms and who to chase, oldest first.
See orders & invoices
the operation
Everything, from the stockroom to the till.
Six areas share one stock count, so a sale, a delivery and a stocktake all change the same number.
Highland Single Malt 12yr
42 on hand
Botanical Dry Gin
8 on hand · low
Coastal Sauvignon Blanc
11 on hand · low
Inventory
Know what you have, at every location
See inventory
Order 2481 · Arriving
31 of 48
Delivery 1 of 2 checked in
17 items still to come
Shipping added · item cost +7.7%
Purchasing
Deliveries in parts, at their true cost
See purchasing
Point of sale
Keeps selling when the internet drops
See point of sale
10:00
Wine tasting · Private room
2 decanters held
13:00
PA system hire
Deposit taken
18:30
Cocktail class
6 of 8 seats
Services & bookings
Bookings that set the gear aside
See services & bookings
Profit margin
60.7%
Reposado Tequila — no sale in 63 days
Reporting
Profit and slow stock, kept current
See reporting
Audit log
Today · 142 events
Tobi K. · Staff
Refunded 1 × Negroni on Tab 14
Samuel M. · Manager
Adjusted gin −2, reason: breakage
Ada O. · Owner
Changed VAT rate to 7.5%
Team & control
Every move carries a name, a reason and a time
See team & control
who it's for
Made for the counter, the kitchen and the stockroom.
Shops, kitchens, workshops and depots run on the same system, each opening on the screens it uses most.
switching on
Switched on in a day.
Import your items and counts from a spreadsheet, set up the tills and add your staff. No consultants needed.
step 01
Import your stock
Your items, prices, suppliers and current counts are in within minutes, not weeks.
step 02
Connect the registers
One till per counter. Every sale takes the item off your stock straight away.
step 03
Invite the team
Give each person a job and a location, so they only see what they need.
the basics
What you can count on.
What’s in place from the first day, before you change how you work.
Free
for one location, for good
No card needed. Upgrade when you outgrow it
Offline
and the tills keep selling
Sales wait on the till and go up, in order, once the line is back
One count
for every till and shelf
A sale, a delivery and a stock count all change the same figure
Logged
every change, with a name
Stock edits, refunds and price changes all land in the audit log
from the blog
From the blog.
Notes on stock counts, variance and tills, from the people who build Stocked.
Operations
Why your stock count never matches the shelf
Every operator knows the Sunday ritual: count everything, compare it to the sheet, sigh, and adjust. The gap isn't bad luck. It has four causes, and all of them are fixable.
Read · 6 min
Reporting
How to read a variance report
Most teams glance at the variance total, wince, and close the tab. Read properly, the same page tells you exactly where the money is leaking, and which fix to make first.
Read · 5 min
Point of sale
The true cost of selling what you don't have
An oversell looks like one awkward refund. By the time you've paid for the apology, the staff time and the panic reorder, it's the most expensive sale you never made.
Read · 5 min